This article explains how to load many users to the user group simultaneously.

Creating a user group

To create a new group of users:

  1. Select the Users/User groups tab.
  2. Click the New button to create a new user group.

A new pop-up window will show up. Then:

  1.  Enter a group name (mandatory).
  2.  Enter a description (optional).
  3.  Click the Save button to create a group.

Loading users in user groups

Once you create a user group, it will be assigned the user group ID. User group ID represents a unique number, allowing you to efficiently import users into a group using an Excel file.

You can find the user group ID in each user group’s Information tab.

In the Users/User profiles tab, select the Import/Users option to bulk import users in a user group.

Then:

  1. In the pop-up window, click on the text Excel template to download a predefined Excel template. To import the data successfully, you must fill in the template according to set rules.
  2. Select this option to view the detailed instructions on filling out the template.
  3. Select this option to view the structure and try out the feature.
  4. When you fill in the template, add a file with user data by clicking the Select File button.
  5. Click the Upload button to load users into the YouTestMe GetCertified.

    In the Excel template, in the column Group member add the external ID of the group.

    For more information on how to bulk import users with Excel template, please visit this article.

    Once you upload a template, user accounts will be created, and users will be assigned to specified user groups.

    Note: It is impossible to upload users already in the system. If you try to upload users from Excel where one or more users already exist, then the operation will be aborted, and none of the users will be uploaded.

    Adding a single user to the group

    In the Users/User groups/Members tab create a new user within a group, and they will automatically become a group member upon creation.

    Click the plus icon, and then in the pop-up dialog, you can select multiple user groups to add the newly created user. Users can belong to multiple groups.

    In the list of group members, you’ll find a Creation date column showing the date when the user account was created.

    For more information, please visit the following articles: