This article is a comprehensive guide that provides detailed insights into the process of sharing tests for guest users within your application. It focuses on the steps and essential considerations for granting temporary access to test content.
Introduction #
As a Guest, you have session-level access to the application, meaning your profile will be deleted from the system after your session expires or you sign out. This temporary access allows you to use certain application features, but your permissions and capabilities may be limited compared to other users with more permanent roles.
The Guest role is typically created by the system and is intended for unauthorized users who need temporary access to the platform. It is important to note that the features and functions available to Guests may be configured differently than those available to other users, so you may not have access to all the same features.
Creating an online-proctored exam #
For more information on how to create a test, please read this article. Ensure to:
- Enable proctoring option in the Test wizard.
- Choose Online delivery preference.
Creating a testing session #
The test will be available for the guest users if it is defined at the session level.
To create a testing session, do the following:
- Enter the name.
- Enter the availability dates.
- The guest user can access the session if the Generate guest link for this session option is enabled.
- After enabling the option, the Guest link icon appears. Click on it to copy it.
If guest access is permitted, unauthorized users (guests) can take a test or survey through the guest access link. When the user accesses the guest link, the new user profile will be automatically created, and the user will be redirected to the test or survey. The user’s profile will be deleted when the user logs out or when the session expires.
Note: This option is not related to the Self-enrollment option. Thus, the Self-enrollment option doesn’t need to be enabled.
Guest user’s perspective of the test-taking process #
When Guest users receive a guest access link and click on it, the following window will appear:
After the test, the guest user will be presented with a personal report.
After selecting Back to assignment, the guest users will be presented with the test/survey they are assigned to.
Admin’s perspective #
The admin can preview the profile of the guest user by clicking on the username from the Candidates tab:
Admin won’t be able to change the profile information:
After the guest user logs out of the application after refreshing the page, the guest user will automatically disappear from the Candidates tab.
In conclusion, implementing guest access for tests offers a range of advantages. It simplifies temporary user access, reduces administrative overhead, and enhances security.
