This article explains how YouTestMe’s integration with Greenhouse Recruiting enhances the hiring process by allowing you to add assessments to a job’s interview plan seamlessly. It provides step-by-step guidance on configuring the integration, sending assessments to candidates, and efficiently retrieving results, ensuring a streamlined and data-driven recruitment process.
Integration Steps #
Ensure that:
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- The Greenhouse module is enabled and configured.
- The test in the YouTestMe GetCertified is created.
- The test is connected to a Greenhouse.
Configuring GreenHouse Integration #
To access the Greenhouse integration page and configure the parameters necessary for integration, follow these steps:
- Open the System tab in the main menu and select the Integrations tab.
- Navigate to the Greenhouse integration tab.
- Enable the Greenhouse integration option. Request to Greenhouse integration endpoints will fail if Greenhouse integration is not enabled. An information message will be displayed if the REST API is not activated. In such a case, kindly request access by contacting the YouTestMe team at sales@youtestme.com.
When you enable the Greenhouse integration:
- The API key is generated and displayed. Provide this key to the Greenhouse team so they can set up the YouTestMe integration. For more information about setting up the integration on the Greenhouse side, visit the following link.
- You may allow only the tests with a specific delivery preference to be offered in the Greenhouse by selecting the Greenhouse test delivery preference. If you select Any, all tests will be offered.
- Set the time period in which the grading attempt link will be valid. When the grading attempt link is generated, the set time will be calculated from the current time. After the time has passed, the link will be invalid. If the ‘Unlimited’ option is selected, the generated link will always be valid.
- Click the Confirm button to save the configuration.
Test Creation #
Before using Greenhouse Recruiting, a test must be created in the GetCertified application. For detailed instructions, please refer to this guide: How to Create a Simple Test.
Note: Ensure that the delivery preference aligns with the one specified during the Configuring Greenhouse Integration step. If you select Any, all tests will be offered.
Connect the YTM Test in the Greenhouse #
Once the YouTestMe integration is enabled, you can add the YouTestMe assessment as an interview stage.
Log in to your Greenhouse account and set up the job configuration.
- Navigate to the ‘Jobs‘ tab.
- Select the desired job from the available options.
- Go to ‘Job Setup‘.
- Select ‘Interview Plan‘.
- Click on ‘Add Stage‘.
- Select ‘YouTestMe‘ from the options.
- Click ‘Add‘.
Once the YouTestMe stage is added, edit the interview by selecting the edit option.
- -3. In the ‘Test Name‘ field, select the desired test from the available options and save changes.
- -5. Assign candidates by navigating to ‘Add > Add a Candidate‘.
Note: Only the tests with the same delivery preference as the defined one in the Configuring GreenHouse Integration step will appear.
Fill in all the required fields for the candidate creation.
- Select the job to which the test was assigned.
- Add the name and surname of the candidate.
- Add an email address and phone number.
- Specify the source.
- Press Add this candidate and proceed to the test assignment.
Candidates will receive an email with credentials for the YouTestMe GetCertified application.
Once you’ve set up your interview plans and configured your take-home test, you can send the test to candidates.
- -3. Send the test to the candidate by navigating to the YouTestMe tab in ‘Stages‘ and selecting ‘Send Test to Candidate‘.
- -5. Check default data, assign a grader, and click ‘Send Test‘.
The candidate will receive a direct link to access the test immediately, eliminating the need for logging in.
Retrieving Test Results #
Once the candidate completes the test, results can be accessed through the following methods:
- Navigate to the YouTestMe stage in Greenhouse.
- Navigate to the Candidates tab.
- Select the Candidate.
- Navigate to the YouTestMe stage in the Stages.
- Select ‘Go to test’.
- Signing in to the YouTestMe GetCertified application.
- Once you are signed in to your YouTestMe GetCertified account, navigate to Tests > Manage tests.
- From the table of available tests, locate and select the test you wish to view.
- After selecting the test, navigate to the Candidates tab.
- Choose the candidate you want to review, then click on the Personal Report option next to their name.
- The candidate’s results will be displayed, including all required details.
From the student’s perspective: #
The student will receive an email that the results are available and accessible by logging into YouTestMe GetCertified.
For detailed instructions on accessing test results, please refer to this guide: How to Access the Personal Report.
