Article verified for Release 14.2 on March 30, 2025.
This article explains how to access and export predefined reports available in the YouTestMe system.
Accessing the predefined reports
The Predefined Reports module in YouTestMe provides users with ready-made summaries of key data generated within the system. These reports cover various aspects such as users, exams, training courses, surveys, and activity logs. Designed for convenience, the module allows users to easily preview and export comprehensive data without the need for manual setup.
To view the predefined reports, navigate to the Reporting section from the left-hand menu, then click on the Predefined Reports tab.
The available report categories are:
- User Reports: The User Reports provide a comprehensive overview of user-related data within the system, covering user demographics, login activity, role distribution, credentials, account status, communications, and payment history—enabling detailed analysis of user engagement and system interaction.
- Test Reports: The Test Reports offer extensive insights into test management and performance, including participant data, test configurations, reliability indicators, attempt outcomes, scoring trends, feedback statistics, and version control, supporting effective test analysis and continuous improvement.
- Survey Reports: The Survey Reports present structured information on survey deployment and results, featuring data on survey content, grading scales, response statistics, and lifecycle status, facilitating efficient evaluation of survey reach and effectiveness.
- User Group Reports: The User Group Reports focus on group-based user organization and performance, detailing group hierarchies, member roles, test and survey attempt results, certificate achievements, and statistical breakdowns, supporting team-level monitoring and reporting.
- Training Course Reports: The Training Course Reports summarize essential data on training course structure, participant enrollment, and progress tracking, including matrix-based views of training operations for streamlined management and compliance assessment.
- Certificate Reports: The Certificate Reports provide insights into certification achievements across users and groups, capturing issuance history, frequency of downloads, and the timeline of certifications, helping track progress and recognize accomplishments.
- Question reports: The Question Report provides detailed insights into question-related data across the system, including creation statistics, user roles, pool categorization by type and difficulty, performance metrics, and feedback summaries—offering a comprehensive view of how questions are managed, used, and perform within tests and surveys.
- Usage reports: Present usage-based metrics essential for system monitoring and billing analysis. They include monthly trends on user registration, activity, test and survey attempts, concurrent users, and proctoring usage. These reports help track platform utilization over time and support data-driven billing and resource planning.
- User access reports: The User Access Reports provide a detailed overview of user permissions and access rights across different components of the system, such as tests, surveys, training courses, pools, categories, and user groups. These reports also include permissions based on system and workspace roles, enabling administrators to manage and audit user access effectively.
- Workspace reports: Provide the count of tests, surveys, training courses, user groups, question categories, and test and survey pools within each workspace.
Previewing the report
To access the predefined reports within a specific category, simply click on the category name. You will be redirected to a list of available reports in that category.
In this view, you can:
- Click on a report name to preview its content.
- Add reports to your favorites for quick access via the Favorite Reports tab.
- Download the entire report list in PDF or Excel format.
For more useful instructional materials, please see:
